Policies and Procedures

Santa Sophia has a number of school-based policies and procedures that govern various aspects of our school life.

Catholic Schools Parramatta Diocese (CSPD), also provides advice and recommendations on educational and administrative policies and priorities, and monitors policy implementation.

Santa Sophia Catholic College Box Hill students using laptops

Policies and Procedures

Governance Risk and Compliance

Modern Slavery Statement
CSPD's Modern Slavery statement focuses on confronting modern slavery and ensure that our supply chains respect the dignity and value of each person.

Whistleblower Policy
The purpose of this policy is to encourage reporting of corrupt conduct, maladministration and serious and substantial wrongdoing without fear of reprisal or detrimental treatment.

Health and Safety

Work Health and Safety Policy
Workplace Health and Safety Policy

Privacy Records and Information Management

Alumni Collection Notice
This wording on this Collection Form can be used for School Alumni Associations with reference to CSPD Privacy Policy (Updated 2023)

Employment Collection Notice
This notice outlines what information CSPD collects and stores when you apply for employment with us, and who we disclose that information to.

Information Sharing Policy
The Information Policy sets out how Catholic Schools Parramatta Diocese (CSPD), its schools and related services obtain and release personal information from and to third parties

Privacy Policy
This Policy sets out how the CSPD manages the personal and sensitive information we collect and hold. (updated Jan 2023)

Standard Collection Notice
The Standard Collection Notice outlines the types of personal information, including sensitive information about students, parents or guardians, and how that information is used. (updated logo 2023)

Volunteer and Contractor Collection Notice
In applying to provide your services you will be providing our schools, Catholic Early Learning Centres (CELCs), Catholic Out of School Hours Care services (COSHCs) and offices with personal information (Updated 2023)

Professional Learning

Accreditation to Work Teach and Lead in CSPD
This Policy sets out how CSPD will classify and manage the accreditation of all teaching, non-teaching and CSPD staff.

Safeguarding

Code of Conduct when Working with Children and Students
This Code of Conduct is to inform staff members of CSPD of the standards of behaviour and other requirements that must be adhered to when working in an organisation which delivers services to children and students

Safeguarding Procedures
This document outlines the procedures that must be followed by staff members when responding to concerns relating to children and young persons and any alleged breach of the CSPD Code of Conduct When Working With Children and Students.

Santa Sophia Duty of Care

In addition to their professional obligations, principals and teachers have a legal duty to take reasonable steps to protect students in their care from risks of injury that are reasonably foreseeable. This document outlines how Santa Sophia Catholic College implements this policy.

Working with Children Check
CSPD has in place a variety of strategies to ensure child safe schools and communities are maintained including the obligation for all staff members undertaking child-related work to hold a valid NSW Working with Children Check clearance.

School Community

Complaint Management Procedure
The objectives of this document is to provide information on raising a complaint.

Enrolment Policy
This Policy provides information about the enrolment principles, enrolment criteria and procedures for Parents/Carers seeking to enrol a child into a CSPD School.

Family and School Partnership Principles
CSPD and its schools, value parents and carers as partners and this partnership is critical in supporting each child to achieve their best throughout their learning and faith journey.

Research Application Guidelines
These guidelines are designed to support potential external researchers, and researchers internal to CSPD, to make sound decisions about their research application.

Santa Sophia Communications Policy

This policy document details the nature and purpose of communications at Santa Sophia Catholic College. In order to develop a common understanding between the school, the student and the home, this document outlines how we intend to obtain the greatest impact from the College’s communications for all stakeholders.

Santa Sophia Community Partnerships

Positive community partnerships greatly enhance the ability of schools to provide for the needs of students, and contribute significantly to the potential for parents and community groups to impact positively on the lives of young people. This policy aims to develop our school as a focal point of the community, with opportunities for both the school and community members to gain from mutually beneficial arrangements.

School Fees Policy
The purpose of this Policy is to ensure fair and equitable school fee assistance and collection processes across all schools in the Diocese of Parramatta.

Walking Together Framework
This foundational document outlines a frame of reference for how we can respond to both instructive and formative discussion of the shared mission of parish and school communities.

Staff

Code of Conduct Policy
This document sets out the obligations, responsibilities and standards of behaviour Catholic Schools Parramatta Diocese (CSPD) requires of its staff members.

Preventing Discrimination Harassment and Bullying Policy
Preventing Discrimination Harassment and Bullying Policy.pdf

Students

Banned Substances Student Procedure
This Procedure covers the possession, use and distribution of alcohol, tobacco, vaping devices, illegal drugs or other banned substances. (Updated Feb 2023)

Bullying Prevention and Response Procedure
The purpose of this procedure is to prevent bullying through the creation of safe, respectful & supportive school cultures & responding to bullying behaviour in ways that are just & effective, with a focus on safety, restoring relationships.

Externally Funded Therapy and Allied Health Providers in Schools Policy
This document provides information around externally funded therapy for students and Allied Health providers in school.

Responsible Use of Digital Devices and Online Services for Students Policy
This Policy is about CSPD students’ use of Digital Devices and Online Services in School-Related Settings.

Santa Sophia Driving to School Policy (Year 11-12)

This policy document details the conditions and behaviour expectations around students in Years 11 and 12 driving to and from school, and includes an Agreement Form which must be signed by parents/carers before students drive to school.

Santa Sophia Homework Policy (Secondary)

Homework and revision benefits students by complementing classroom learning, fostering good study habits and providing an opportunity for students to develop themselves as Assessment Capable Learners.

Santa Sophia Medication Administration

Santa Sophia Catholic College recognises that some students require medication and/or management of health conditions at school. While parents have the ultimate responsibility for the administration of medication and the management of health conditions, schools/colleges are often asked to assist with the provision of these services.

Santa Sophia Parent Code of Conduct

Santa Sophia Catholic College values parents and guardians as part of the College community and recognises that they have a right to participate in their child’s education. The purpose of the Parent Code of Conduct is to ensure cooperation, transparency and mutual respect to achieve the best outcomes for our students.

Santa Sophia Sun Safety Policy

This policy document outlines the importance of sun safety to minimise skin cancer risk.

Student Attendance Policy
Central to championing diversity and equity is our commitment towards the attendance of all students. This Policy sets out the requirements for all staff managing, recording, reporting and monitoring student attendance at CSPD schools.

Student Behaviour Policy
The focus of this policy is to define the behaviour expectations of students and to assert everyone’s right to a safe, inclusive, respectful learning and working environment.

Student Use of Mobile Phones and Wearable Devices at School Policy
This Policy provides direction & advice to all CSPD schools on managing student use of mobile phones and wearable technology while they are at school.

Student Wellbeing Framework
The framework is made up of five strategies which enhance the school-wide focus on student wellbeing, safety and welcome for students of CSPD.

Student Wellbeing Policy
This Policy states that principles followed when making decision about students. It is based on an acknowledgement that parents and carers are the first and most important educators of their children.

Student exemption procedures
These procedures outline the conditions upon which a child may be exempt from being enrolled at and attending school (Implemented 2017)

Suspension, Expulsion and Exclusion Procedure
CSPD is committed to developing an educational and organisation culture based on mutual trust and respect that assist people to recognise and develop their personal capabilities.

Weapons Procedures
CSPD is committed to ensuring that all its sites are places of safety for students, staff and other persons attending those places.